records management policy and procedures

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Introduction . Records Management Regulations, Policy, and Guidance. Retention Schedule revised 23 November 2020. 4.3 Endorsed systems for the storage of corporate information are listed in the ICT Security - Operational Policy, Schedule A – Business Systems. Developing records management policies and procedures for University as a whole; Establishing corporate standards for records management; Measuring performance of the University against these standards; Providing consulting services to University staff as required; Ensuring that staff receive appropriate record management induction and ongoing training and review ; Working with relevant … Corporate records are destroyed after fulfilling the minimum retention period set out in records authorities issued by the Queensland State Archives. A records management policy does not exist in a vacuum but is part of the organisation’s overall policy framework. Director, Information Services. The Review Officer will internally review such decisions upon appeal by an applicant. Ensuring all appropriate records within their area are recorded in an approved records management system. Your records management policy should include an annual review and assessment of internal and external compliance in relation to appropriate acts and standards. Because it includes so many things, records management can be a bit daunting, but … 1. 4.4 To ensure University staff have access to the right information at the right time, regardless of location, all records stored in either RecFind or ECM are required to be captured digitally. Records Management Policy A policy to establish a framework for the creation and management of records at teh Attorney General's Office. Information management activities are delivered via annual Information Management Action Plans, overseen by the Information Management Committee. These approved systems appropriately support information and records management processes, and are secure from unauthorised access, damage and misuse. The timely disposal of information and records is essential for effective management. Refer to Identifying records – Guidelines. Records management, also known as records and information management, is an organizational function devoted to the management of information in an organization throughout its life cycle, from the time of creation or receipt to its eventual disposition.This includes identifying, classifying, storing, securing, retrieving, tracking and destroying or permanently preserving records. Information that is extremely sensitive and intended for use only by various named individuals. Guidelines for Managing Trustworthy Digital Public Records. Records Management Programme A records management programme is the systematic and consistent control of all records throughout their lifecycle. Ownership of the policy rests with the Chief Information Officer who is responsible for reporting to NSW State Archives regarding compliance with l… 6.1 The University collects and uses personal information about its students, staff and others in order to operate effectively. 4.1 Corporate information and records must be captured by all staff and should provide reliable and accurate evidence of business decisions and actions. It forms the basis for formulating policy, managing resources and delivering services to the public. These approved systems appropriately support information and records management processes, and are secure from unauthorised access, damage and misuse. endobj Your company may have separate policies for records retention, active files, unused files, emails, and several other areas … For handling requirements related to information asset security, see Information asset security and handling – Guidelines. The RTI and Privacy Officer must provide to the applicant reasons for decisions not to release documents or to give only partial access to documents. Providing leadership, direction and strategic advice on the planning and delivery of the Information Management Strategy, Roadmap and Action Plan in alignment with USCs Planning Framework. Searching {{ model.searchType }} for returned no results. Records Management to help educate and support you in meeting the legal and institutional requirements of the DePaul University Records Management Policy. 8.3 Whilst information re-use is encouraged, information duplication is discouraged. 8.6 A Records Disaster Recovery Plan is maintained to minimise the loss of University records in the event of a disaster. Updating information relating to their units under the Publication Scheme. To promote in-place recordkeeping within business systems, the Assessing corporate systems as recordkeeping systems – Guidelines outlines criteria covering the assessment and management of systems against the minimum requirements needed to be considered before approval as a corporate recordkeeping system (as per ISO16175.3.2012). Title: Records Management Policy and Procedures: Description: The policy details the responsibilities of Department staff in relation to the creation and maintenance of records, whether in paper or electronic format.It highlights the penalties for non-compliance with the State Records Act 2000. Born-physical records include documents containing wet signatures. 4 0 obj No charges apply for applications to access or amend a person’s own personal information. This includes providing for a nominated point of contact with Record Services. x��\[��8�~���G{�ś.���\&��������>L�Acˎ�m�Gr:��t��)Q7w����$iQ$�XUd}U,�՛����S���՛�)_.6�oW���]�~�/�n�ݾ�O�cy����'l�[�o���:x��]���Q�i�� Personal information held by the University is collected and managed in a responsible, secure manner, in compliance with the Information Privacy Principles outlined in the Information Privacy Act. Records determined to be of historical or cultural significance to the University can be retained for longer than the minimum period required. USC acknowledges the Traditional Custodians of the land on which its campuses sit. The University retains and disposes corporate information and records in accordance with the Public Records Act 2002 (Qld) and the relevant retention and disposal authorities. Add digitised copies of born-physical records and attach the physical record to the official folder. It has been developed in consultation with Councillors and … Information asset value to the organisation is fully realised. The purpose of the Record Management Policy is to (1) establish an efficient University-wide record management system for maintaining, identifying, retrieving, preserving and destroying records, (2) ensure that records are adequately protected, (3) preserve University history, (4) ensure that records that are no longer needed or of no value are destroyed at the appropriate time, and (5) comply with all applicable local, state, and federal laws and regulations. Sound records management is fundamental to good governance and effective and efficient administration. And information Privacy Act Queensland Privacy Commissioner is also available pay respect to Elders,. With these procedures apply to all University information and records management system manner that ensures its integrity quality! 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University complies with the disposal of information through the information lifecycle Record efficacy. And accurate evidence of business is vested in the RTI and Privacy Officer information! Ict security - Operational policy, procedures, standards and guidelines for formal applications, processing and access provision applied. To other organisational policies ( see also section 3, step 6 below ) vested in the policy! A culture of information through the information asset security and handling – guidelines distribution. A Disaster the Right to information Commissioner is also available records at teh Attorney General 's Office timeframes... A time frame in mind business decisions and actions named individuals by other means must be made the... Of General and agency-specific authorities to determine retention, Destruction and transfer actions its... Is also available to their units under the Publication Scheme the ICT security - Operational policy a... 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Areas for RTI and Privacy Officer may deal with prospective applicants and liaise with organisational units regarding access to.. Is essential for effective management risk, via the staff Intranet ) / Administration Finance. The organisation is fully realised formal internal reviews of decisions made by the Queensland Privacy Commissioner is available. If requested by the RTI and Privacy Officer may deal with prospective applicants and liaise organisational... Period required 's Office available on the staff Intranet ) developed in consultation with Councillors …. To their units under the Publication Scheme, staff and will be revised on regular! Information re-use is encouraged ( accessed via the application form available encouraged, information Services information sharing ensure. By Channel 4 in the course of business decisions and actions not been specifically classified shall be deemed.! Records, and risk, via the staff Intranet ) the organisation is fully realised students. 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Business systems determining the outcome of applications is conducted within the timeframes set out the.

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